How to write a project report

The standard structure

Check your department's guidelines first, but most reports use this order.

• Title page
• Abstract or summary
• Introduction: background and problem
• Objectives
• Method or approach
• Results
• Discussion
• Conclusion and recommendations
• References
• Appendices

Introduction and objectives

Explain the problem and why it matters in a page or two. Then list objectives that are specific and checkable, such as 'build a booking system that handles 100 users' rather than 'improve booking'.

Method

Describe what you did so someone could repeat it: tools, data, steps, and why you chose them. For software projects include requirements and design.

Results and figures

Present results plainly, with tables and figures. Number every figure and table, give it a caption, and refer to it in the text. Save interpretation for the discussion.

Discussion and conclusion

Explain what the results mean, compare them with your objectives, and be honest about limitations. Conclude with what you achieved and what should happen next.

Checklist before you submit

Run through this list.

• Every objective is answered
• Figures and tables numbered and referenced
• References in the required style
• Page numbers and headings consistent
• Spelling checked
• Within the word or page limit

Writing tips that raise marks

Clear writing is easier to mark well. Use short paragraphs with one idea each. Start each section with a sentence saying what it covers. Explain why you made each decision, not only what you did. Keep the same tense and the same names for things throughout.

Draft it with DocuForge

Upload your notes, results, screenshots and the guidelines. DocuForge pulls out the requirements, plans the pages for free, and writes and designs the report. Make it your own and check every fact before submitting.

How long should a project report be?

Follow your guidelines. Undergraduate reports are often 20 to 60 pages.

What tense should I use?

Past tense for what you did and found; present tense for facts and conclusions.

Where do screenshots go?

In the method or results as numbered figures, or in an appendix if there are many.

Can I use AI?

Check your institution's policy and declare AI use where required.